My productivity system 2025
I’m happy to share my updated productivity system for 2025
I am convinced that using the right tools at the right time and in the right way can either make us feel better and reduce mental load, or be more efficient, or both.
AI
ChatGPT
My main AI assistance tool. I use the paid version. Daily, it allows me to generate visuals, draft texts and messages, get definitions, brainstorm, translations…
NotebookLM (New)
I added NotebookLM to my toolbox for some specific usecases, related to branstorming or to prepare a pitch. I definetely love the way this tool can combine and stick to a specific range of data sources.
I removed Mistral from my toolbox since I’m not using it on a regular basis.
Notes
Google Keep
Keep is a very light and simple app that I use daily for personal use, for shopping, or to quickly note something down.
Notion
I love this tool, it’s clearly a game changer and has become essential in the daily management of my activities. I have created and use a custom template which I discuss here.
Obsidian (New)
Notion is still my main note management and task management tool, but I’m using Obsidian for writing, and articles, since it provides a good offline support.
Paper notebook (New)
Yes… I’m back to paper, with very limited activity, but mostly to take notes on the go or when I’m reading a book. When reading a book, I don’t want to get notifications or attraction from the phone, so I keep it far from me and write down everything on a paper book.
Task Management
Notion
Agenda Management
Google Calendar
For all personal and family activities I use Google Calendar. It’s the best way to synchronize everyone’s schedules in the family.
Office 365
My professional calendar is managed on Office 365, but both of my calendars are closely linked so that my main professional events appear in my personal calendar and vice versa.
Gmail
For personal use
Office 365
For professional use
Automation
I am a very big supporter of automation. If a machine can do one or more of my tasks and save me time, I am very happy.
Power Automate
For professional activities, I mainly use Power Automate which allows me to perform a set of tasks automatically without having to worry about them (sorting emails, extracting information, organizing attachments…).
Zapier
For personal use, I use Zapier which is extremely powerful. I use it a lot especially for sports.
Sport management
I’m combining several tools in order to plan, track and measure my activity level and performances.
Are you using the same tools ? Or do you have any other “magic” that is helping you to improve your organisation ? Please share your thoughts !
